Privacy Policy

HORSE SA is covered by the 10 National Privacy Principles (NPP), as set out in the Privacy Act 1988 (amended by the Privacy Amendment (Private Sector) Act 2000).

HORSE SA recognises the importance of protecting personal information, which it may be required to collect from individuals who become associated with its business. The purpose of this Policy is to ensure that any individual who provides information to HORSE SA is protected according to the requirements of the Privacy Amendment Act (Private Sector) 2000.

For the purpose of this Policy, "information" is described as:

"Personal information" means information relating to an individual, including an opinion, which may by provided to HORSE SA as part of its operations, either in material form or not, and whether true or not. Such information may personally identify an individual or make the person's identity reasonably apparent.

"Sensitive information" means information or an opinion about an individual's racial or ethnic origin, political opinions, membership of a political association, religious beliefs, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual practices, criminal record or health information.

HORSE SA takes it obligations under the Privacy Act seriously, and as such, will take all reasonable steps in order to comply with the Act and protect the privacy of personal information that it holds.

Collection and Use of Information

HORSE SA may require the collection of personal information from individuals to enable it to provide HORSE SA aims and objectives as listed in The Horse Federation of South Australia (Horse SA) Constitution. The reasons for the collection of personal information include, but are not limited to, HORSE SA for the purposes of membership, programs and for taxation purposes.

HORSE SA may collect and hold personal information, such as, but not limited to, names of employees and proprietors of organisations, addresses, telephone numbers, facsimile numbers, e-mail addresses, titles and professional affiliations. These details are collected for the purpose of providing HORSE SA services to customers and clients, and the selling and marketing of our products and extended range of services. HORSE SA may also use such information to apply customer/member satisfaction surveys and events such as "loyalty" programs. HORSE SA will not disclose this information to any other organisation, nor will it send any information overseas for any purpose whatsoever.

In the event that sensitive information is collected by HORSE SA, it will not be used for any purpose without the express permission of the individual. The collection, use and disclosure of information will be in accordance with HORSE SA Collection Statement.

Storage, Access and Retention of Personal Information

All personal information collected by HORSE SA will be retained as part of a database, which will be securely monitored and maintained by HORSE SA. The data will not be made available to a third party, unless it is legally required and verified, without the authority of the individual who provided the personal information.

HORSE SA will make available for inspection all personal information, based on the information supplied by the individual, that it holds in relation to an individual, provided reasonable notice is given. In the event that any part of the personal information that the individual inspects is determined to be incorrect and requires alteration then HORSE SA will make such alteration in compliance with the corrected advice provided by the individual.

HORSE SA will take all reasonable steps to protect the security of the personal information that it holds. This includes appropriate measures to protect electronic materials and materials stored and generated in hard copy.

Where information held by HORSE SA is no longer required to be held, and the retention is not required by law, then HORSE SA will destroy such personal information by a secure means.

Compliance

If an individual has any concerns regarding the privacy of personal information, then the individual may make a complaint to HORSE SA Executive Officer who will then endeavour to resolve the complaint.

Sources of Information

Where possible, HORSE SA will collect the information directly from individuals, customers and clients. In some instances, HORSE SA may collect personal information from press reports or published mediums, in the case, it will endeavour to verify such details with the person concerned.

HORSE SA acknowledges that there is no obligation for an individual to provide it with personal information. However, if an individual chooses not to provide HORSE SA with personal details, it may not be able to provide the individual with a full range of services or reduce the ability of servicing the individual's organisation direct.

Should you require further information in relation to privacy, please visit www.privacy.gov.au.

Endorsed by the Management Committee of Horse SA February 2007.